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NGO efficiency in procurement: Why e-procurement is important to welfare organizations?
Hong Kong, July 19, 2019 - The working capital of non-government organizations (NGOs) is mainly raised from donation or government funding, which amounts to over 10 billion dollars every year solely in Hong Kong and hence the effectiveness of procurement expenditure by the welfare organizations is a common concern of the society. A comprehensive system empowers NGOs to manage procurement and relevant recording in a open and fair manner, which helps increase the credibility of the organizations while achieving sustainable development.
Typically, procurement involves RFI, RFP, RFQ, bidding, evaluation, tender opening, and many other complicated workflows. The complexity makes the operations of NGOs even more difficult since their procurement spending, tendering procedure, etc. are strictly regulated. C&T EPM’s integrated solution systemizes various procurement processes and connects NGOs and suppliers for carrying out effective tendering via a central platform. Meanwhile, the system allows the procurement team to search for and compare different suppliers’ past performances effortlessly and find out the best supplier. The system not only raises the transparency and credibility of procurement, but also provides traceability of auditing.
In the meantime, the streamlined procurement platform allows NGOs to access and release tender notices, bidding proposals and other procurement documents in an electronic approach and customize account payable (AP) approval and workflow automation, greatly improving the flexibility and compliance of the otherwise cumbersome documentation. This also allows procurers to centrally record different suppliers’ service performances for future tendering purposes, further ensuring the funding from the government and donors is used appropriately.
Digitalization has become a top agenda for procurers of NGOs since this enables them to not only have a much better grasp of their procurement performance, but also improve the efficiency and quality of management in an on-going manner. It is time for those NGOs used to the traditional manual and paper-based way of procurement to plan ahead for their own digital transformation.